How to Change Toner on a Brother Printer: A Step-by-Step Guide

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How to change toner on brother printer – Changing toner on a Brother printer is a simple and straightforward task that can be completed in just a few minutes. By following these step-by-step instructions, you can ensure that your printer is operating at its best and producing high-quality prints.

Before you begin, it is important to gather the necessary materials. You will need a new toner cartridge that is compatible with your Brother printer model. You can find the correct cartridge type by checking the user manual for your printer or by visiting the Brother website.


Changing toner on a Brother printer is a crucial maintenance task that ensures optimal print quality and extends the life of your printer. Different Brother printer models utilize specific types of toner cartridges, and understanding their compatibility is essential for successful toner replacement.

After removing the old toner cartridge from your Brother printer, you may need to consider whether to collate your printed documents. Collating, which means gathering and arranging printed pages in a specific order, can be a useful feature for certain printing tasks.

To learn more about the concept of collating when printing, refer to this informative article. Once you have determined whether collating is necessary, proceed with installing the new toner cartridge into your Brother printer to complete the process.

Brother toner cartridges come in various capacities and formulations, designed to meet the printing needs of different users. Standard-yield cartridges are suitable for occasional printing, while high-yield cartridges offer a lower cost per page for frequent printing. Some Brother printers also support specialty toner cartridges, such as those formulated for high-resolution printing or specific paper types.

Step-by-Step Guide

To change toner on a Brother printer, follow these steps:

  1. Power down the printer and unplug it.This safety measure prevents electrical shocks or damage to the printer.
  2. Open the toner cartridge compartment.The location of the compartment varies depending on the printer model, but it is typically accessible from the front or top of the printer.
  3. Remove the old toner cartridge.Gently grasp the cartridge and pull it straight out of the printer. Avoid touching the green imaging drum on the cartridge.
  4. Unpack the new toner cartridge.Remove the new cartridge from its packaging and gently shake it to distribute the toner evenly.
  5. Insert the new toner cartridge.Align the new cartridge with the guides inside the compartment and push it into place until it clicks.
  6. Close the toner cartridge compartment.Make sure the compartment is securely closed to prevent toner spills.
  7. Power on the printer.The printer will automatically initialize the new toner cartridge and prepare for printing.


If you encounter any problems while changing toner, here are some common issues and solutions:

  • Toner spills:If toner spills occur, clean up the spilled toner immediately using a damp cloth or vacuum cleaner. Avoid inhaling or touching the toner.
  • Cartridge incompatibility:Ensure that the new toner cartridge is compatible with your Brother printer model. Using an incompatible cartridge can damage the printer.
  • Printer errors:If the printer displays an error message after changing the toner cartridge, refer to the printer’s user manual for troubleshooting instructions.

Safety Precautions

When handling toner cartridges, follow these safety precautions:

  • Avoid skin contact:Toner can cause skin irritation. Wear gloves when handling toner cartridges.
  • Avoid inhalation:Do not inhale toner dust. If toner is accidentally inhaled, seek medical attention.
  • Avoid eye irritation:Toner can irritate the eyes. If toner comes into contact with your eyes, flush them with water and seek medical attention.

Additional Tips

Here are some additional tips to optimize toner usage and extend the life of your toner cartridge:

  • Use high-quality toner cartridges:Genuine Brother toner cartridges are designed to provide optimal print quality and reliability.
  • Adjust print quality settings:Printing in draft mode or using a lower print resolution can reduce toner consumption.
  • Print double-sided:Duplex printing can save paper and toner by printing on both sides of the page.
  • Store toner cartridges properly:Store toner cartridges in a cool, dry place to prevent toner degradation.

Safety Precautions

Before handling toner cartridges, it is essential to observe specific safety precautions to prevent potential hazards and ensure a safe working environment. These precautions aim to minimize exposure to toner particles, which can be harmful if inhaled or ingested.

To ensure safety, consider the following measures:

Wear Appropriate Protective Gear

  • Wear disposable gloves to prevent direct contact with toner particles.
  • Use a NIOSH-approved dust mask to minimize inhalation of toner dust.
  • Wear safety glasses or goggles to protect eyes from toner spills or splashes.

Handle Cartridges with Care

  • Avoid touching the photosensitive drum inside the toner cartridge.
  • Do not shake or drop toner cartridges, as this can damage the internal components.
  • Handle cartridges by their designated handles or grips.

Dispose of Used Cartridges Properly

  • Dispose of used toner cartridges according to local regulations and manufacturer’s guidelines.
  • Never incinerate toner cartridges, as this can release harmful fumes.

Identifying Toner Cartridge Type

Identifying the correct toner cartridge type is crucial to ensure compatibility with the Brother printer model. Failure to use the correct cartridge can lead to printing issues, damage to the printer, or voiding of the warranty.

To determine the appropriate toner cartridge type, refer to the following steps:

Consult User Manual or Manufacturer’s Website

  • Locate the user manual or visit the manufacturer’s website for the specific Brother printer model.
  • Within the documentation or online resources, search for information regarding compatible toner cartridges.

Examine Existing Toner Cartridge

  • Remove the current toner cartridge from the printer.
  • On the toner cartridge, locate a label or sticker that typically displays the cartridge model number or part number.

Identify Toner Cartridge Model Number

  • The cartridge model number or part number will indicate the specific type of toner cartridge compatible with the Brother printer model.
  • Use this information to purchase the correct replacement cartridge.

Locating the Toner Cartridge

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To locate the toner cartridge in a Brother printer, follow these steps:

Opening the Printer’s Cover

Locate the printer’s front cover and press the button or lever to open it. The location of the button or lever may vary depending on the printer model.

Changing toner on a Brother printer involves removing the empty cartridge and replacing it with a new one. Collation, a printer feature, allows multiple copies of a document to be printed in a specific order, such as collated or uncollated.

If you’re experiencing issues with collation while changing toner on your Brother printer, refer to the user manual or consult online resources like what does collate mean on printer for troubleshooting tips. Afterward, continue the toner replacement process to ensure optimal printing performance.

Locating the Toner Cartridge

Once the cover is open, the toner cartridge will be visible. It is typically located in the center of the printer and is a rectangular-shaped component with a handle or lever.

If you are unsure which component is the toner cartridge, consult your printer’s user manual or online documentation for assistance.

Removing the Old Toner Cartridge

Once the toner cartridge is located, it’s time to remove it safely. This process may vary slightly depending on the specific Brother printer model, but the general steps are Artikeld below:

To ensure a smooth and safe toner cartridge replacement, it’s crucial to follow these steps carefully. Mishandling or mishandling the toner cartridge can lead to damage or toner spills, which can impact the printer’s performance and create unnecessary hassles.

Opening the Printer

  • Gently open the front cover of the printer to expose the toner cartridge.

Releasing the Toner Cartridge

  • Locate the lever or latch that releases the toner cartridge.
  • Carefully press or slide the lever to release the cartridge.

Removing the Toner Cartridge

  • Grasp the toner cartridge by its handles or designated grip areas.
  • Gently pull the cartridge straight out of the printer.


  • Avoid touching the green imaging drum inside the printer.
  • Handle the toner cartridge with care to prevent toner spills.

Unpacking the New Toner Cartridge

Properly unpacking and handling the new toner cartridge is crucial to prevent damage and ensure optimal performance.

Upon receiving the new toner cartridge, carefully remove it from the packaging, taking note of any protective materials that may need to be discarded.

Holding and Carrying the Toner Cartridge

Handle the toner cartridge with care, avoiding direct contact with the toner powder. Hold the cartridge by its designated handles or edges, ensuring a firm grip to prevent accidental drops.

Avoiding Toner Contact

Minimize contact with the toner powder, as it can cause irritation to the skin and eyes. Avoid inhaling toner dust, and if contact occurs, wash the affected area thoroughly with soap and water.

Installing the New Toner Cartridge: How To Change Toner On Brother Printer

Brother installing toners

Installing the new toner cartridge is a straightforward process that requires careful handling to avoid damaging the cartridge or the printer. Follow these steps to ensure a successful installation:

Align the Cartridge

Align the new toner cartridge with the corresponding slot inside the printer. Gently insert the cartridge until it clicks into place, ensuring it is securely seated.

Close the Cartridge Cover

Close the cartridge cover to complete the installation process. The printer will automatically detect the new toner cartridge and prepare it for use.

Print Test Page

Once the new toner cartridge is installed, print a test page to verify its functionality. Check the print quality and ensure there are no streaks or smudges. If any issues arise, consult the printer’s user manual for troubleshooting guidance.

Resetting the Printer

How to change toner on brother printer

Resetting the printer is a crucial step after installing a new toner cartridge to ensure proper functionality. Different printer models may have specific reset procedures, so it’s important to refer to the user manual or follow the steps Artikeld below for your specific printer model and brand.

Common Reset Procedure

  • Turn off the printer and unplug it from the power outlet.
  • Open the front cover or access panel to expose the toner cartridge.
  • Remove the old toner cartridge and replace it with the new one.
  • Close the front cover or access panel.
  • Plug the printer back into the power outlet and turn it on.
  • The printer should automatically reset itself and initialize the new toner cartridge.

Error Codes and Resolution

If you encounter any error codes or messages during the reset process, refer to the printer’s user manual or online support resources for specific troubleshooting steps. Some common error codes and their resolutions include:

Error Code 100

Toner cartridge not detected. Ensure the toner cartridge is properly installed and seated correctly.

Error Code 200

Toner cartridge not compatible. Verify that the toner cartridge is compatible with your printer model.

Error Code 300

Printer memory error. Restart the printer and try again. If the error persists, contact technical support.

Troubleshooting Guide

| Problem | Cause | Solution ||—|—|—|| Printer does not power on | Power cord not connected | Ensure the printer is plugged into a power outlet and the power cord is secure. || Toner cartridge not detected | Toner cartridge not properly installed | Remove and reinstall the toner cartridge, ensuring it is seated correctly.

|| Error message “Replace Toner” | Toner cartridge is empty or faulty | Replace the toner cartridge with a new one. || Printer prints blank pages | Toner cartridge not installed | Ensure the toner cartridge is properly installed. || Toner smudges or streaks on paper | Toner cartridge defective | Replace the toner cartridge with a new one.


Safety Precautions

  • Always follow the safety instructions provided in the printer’s user manual.
  • Avoid touching the toner powder inside the cartridge, as it can cause skin irritation.
  • Dispose of the old toner cartridge properly according to local regulations.

Additional Resources

  • Refer to the printer’s user manual for specific reset instructions.
  • Contact the printer manufacturer’s technical support for assistance if you encounter any difficulties during the reset process.

Troubleshooting Common Issues

Toner replace dcp printer

The toner replacement process is generally straightforward, but certain issues may arise. Here are some common problems and their solutions:

Printing Issues

  • Blurred or faded prints:Ensure the toner cartridge is properly installed and the drum unit is clean. Replace the toner cartridge if the issue persists.
  • Streaks or lines on prints:Clean the printer’s fuser unit or replace the toner cartridge if the problem persists.
  • Blank pages:Check if the toner cartridge is empty or not properly installed. Ensure the printer is connected to a power source and restart the device.

Error Messages

  • “Toner cartridge not recognized”:Ensure the toner cartridge is compatible with the printer model and properly installed. Restart the printer.
  • “Low toner”:Replace the toner cartridge with a new one.
  • “Drum unit error”:Replace the drum unit.

Other Issues

  • Toner spills:If toner spills, clean it up immediately using a damp cloth. Avoid touching the toner directly.
  • Printer overheating:Allow the printer to cool down before attempting to replace the toner cartridge. Ensure proper ventilation.

Maintenance and Disposal

Brother toner printer hl change

Maintaining and disposing of toner cartridges is crucial for optimal printer performance and environmental protection. Regular cleaning, lubrication, and proper disposal practices ensure the longevity of the cartridge and minimize environmental impact.

Cleaning and Lubrication, How to change toner on brother printer

Clean the toner cartridge periodically to remove dust and debris that can accumulate over time. Use a soft, dry cloth or compressed air to gently wipe away any residue. Lubricate the gears and moving parts of the cartridge with a light application of silicone-based lubricant to ensure smooth operation.

Troubleshooting Common Issues


Check for toner leaks or damage to the cartridge. Clean the printer’s rollers and fuser unit.


Replace the toner cartridge as the drum may be damaged.


Adjust the toner density settings or replace the cartridge if the toner is depleted.


Dispose of old toner cartridges responsibly according to local environmental regulations. Many manufacturers offer recycling programs for cartridges. Never incinerate or landfill toner cartridges as they contain hazardous materials.

Tips for Optimizing Toner Usage

Brother toner printer hl replace

To maximize toner usage and extend cartridge life, consider the following tips:

Implementing these tips can significantly reduce toner consumption, saving money and minimizing waste.

Printer Settings

  • Enable “Draft” or “Economy” mode for non-critical documents.
  • Reduce print resolution for everyday printing.
  • Disable unnecessary features like “Bold” or “High Contrast.”

Paper Quality

  • Use higher-quality paper, which absorbs toner more efficiently.
  • Avoid using recycled paper, as it can contain impurities that affect toner transfer.
  • Store paper in a dry environment to prevent moisture absorption.

Print Job Management

  • Combine multiple small print jobs into a single larger one.
  • Avoid printing unnecessary pages, such as blank or duplicate copies.
  • Use a print preview feature to check document layout before printing.


How to change toner on brother printer

This section addresses frequently asked questions related to changing toner on Brother printers.

Below are some of the most common questions and their answers:

How to Change the Toner Cartridge

  • Open the front cover of the printer.
  • Locate the toner cartridge and pull it out.
  • Unpack the new toner cartridge and remove the protective cover.
  • Insert the new toner cartridge into the printer.
  • Close the front cover of the printer.

Troubleshooting Tips for Common Problems

  • The printer is not recognizing the new toner cartridge.
    • Make sure that the toner cartridge is compatible with your printer model.
    • Try reseating the toner cartridge.
    • Contact Brother customer support.
  • The printer is printing blank pages.
    • Make sure that the toner cartridge is properly installed.
    • Try cleaning the printer’s fuser unit.
    • Contact Brother customer support.
  • The printer is printing faded pages.
    • Make sure that the toner cartridge is not low on toner.
    • Try cleaning the printer’s drum unit.
    • Contact Brother customer support.

Safety Precautions to Consider When Handling Toner Cartridges

  • Avoid touching the toner powder.
  • If you do come into contact with toner powder, wash your hands thoroughly with soap and water.
  • Do not inhale toner powder.
  • If you have any respiratory problems, consult a doctor before handling toner cartridges.

Tips for Extending the Lifespan of Toner Cartridges

  • Print double-sided whenever possible.
  • Use the “toner save” mode on your printer.
  • Avoid printing unnecessary documents.
  • Store toner cartridges in a cool, dry place.


Replacing the toner cartridge in a Brother printer is a straightforward process that can be completed in a few simple steps. By following the instructions carefully, you can ensure that the new toner cartridge is installed correctly and that your printer continues to operate smoothly.

Remember to always refer to the user manual for your specific printer model for any additional instructions or safety precautions.

FAQ Section

How often should I change the toner cartridge in my Brother printer?

The frequency with which you need to change the toner cartridge will vary depending on how often you use your printer and the types of documents you print. However, as a general rule of thumb, you should replace the toner cartridge when the print quality starts to deteriorate or when the printer displays a message indicating that the toner is low.

What should I do if I spill toner powder?

If you spill toner powder, it is important to clean it up immediately. Toner powder can be harmful if inhaled, so it is important to avoid breathing it in. To clean up toner powder, use a damp cloth to wipe it up.

Be sure to dispose of the used cloth in a trash can.

What are some tips for extending the life of my toner cartridge?

There are a few things you can do to extend the life of your toner cartridge. First, avoid printing unnecessary documents. Second, use the toner saver mode on your printer when possible. Third, store toner cartridges in a cool, dry place.